Few things slow down a school admission as much as a missing
document. A forgotten vaccination card or a birth certificate with the
wrong spelling can delay your child’s seat by days or even weeks. The
good news is that the list of documents is predictable, and you can
prepare everything in one weekend.
This guide gives you a clear checklist of the documents
required for school admission in Bengaluru, based on what M S
Dhoni Global School (MSDGS) in Gunjur publishes on its website. It also
covers practical tips that apply to any CBSE school in Gunjur, Varthur,
Sarjapur and the wider Bengaluru East area. To see where documents fit
into the bigger picture, read our step-by-step
admission process guide.
Two Stages of Documentation
Most schools ask for documents in two stages. Understanding this will
save you from rushing.
- At the time of application: a short list, usually
the birth certificate and, for older children, the last marksheet. - After a seat is offered: a longer list, including
photographs, identity and address proofs, health records and transfer
papers.
At MSDGS, the admission guidelines list a certified photocopy of the
birth certificate and a certified photocopy of the marksheet from the
last class attended as the core documents to attach with the form. The
FAQ page lists the wider set of documents needed for admission.
The Core Checklist for Your
Child
1. Birth certificate
A copy of the birth certificate is required for every child. Check
that the child’s name, date of birth and parents’ names match your other
documents. If there is a discrepancy, correct it now through the
municipal or local registration office, since later correction is more
tedious.
2. Passport-size photographs
MSDGS asks for three passport-size photographs of the student. Use
recent photographs with a plain background. Keep a few extra for forms
you will meet later.
3. Residence proof
A copy of proof of residence is needed. Utility bills, rental
agreements or Aadhaar cards that show your current address are usually
accepted. If you have recently moved to Gunjur, Varthur or Sarjapur
Road, make sure your proof reflects the new address, or ask the school
what alternatives it accepts.
4. Aadhaar card copy
The school asks for a copy of the student’s Aadhaar card. Make sure
the name and date of birth match the birth certificate.
5. Vaccination card copy
A copy of the vaccination card is required. For young children,
schools check this to ensure routine immunisations are up to date. If a
vaccine is pending, discuss it with your paediatrician before the school
interaction.
Additional Documents
for Higher Classes
Original Transfer Certificate
(TC)
For students applying to Grade I and above, the school asks for the
original Transfer Certificate from the previous school. Request it well
in advance, since some schools take time to issue it, and ask whether
dues must be cleared first. If you are moving mid-year, our guide to mid-year school
transfers in Bengaluru covers what to expect.
Previous class report card
A copy of the previous class’s report card is also needed from Grade
I onwards. Keep a spare copy of the last two years’ report cards in case
the school asks for more.
Community certificate
From Grade 9 onwards, MSDGS asks for a copy of the community
certificate. If you do not hold one, check with the admissions office
what is needed in your case.
Documents Required From
Parents
Parents also have a short list:
- Three passport-size photographs of each parent
- A copy of a photo ID for each parent
Schools use these for records, gate passes and emergency contact
verification.
A Quick Printable Checklist
| Document | Original or copy | Needed for |
|---|---|---|
| Admission form (completed) | Original | All grades |
| Birth certificate | Certified copy | All grades |
| Last class marksheet | Certified copy | Higher classes |
| Student photographs (3) | Original | All grades |
| Residence proof | Copy | All grades |
| Aadhaar card | Copy | All grades |
| Vaccination card | Copy | All grades |
| Transfer Certificate | Original | Grade I onwards |
| Previous report card | Copy | Grade I onwards |
| Community certificate | Copy | Grade 9 onwards |
| Parent photographs (3 each) | Original | All parents |
| Parent photo ID | Copy | All parents |
Always confirm the current list with the school office, since
requirements can change.
Practical Tips to Avoid
Delays
Make a document folder
Keep all documents in a single folder with a printed checklist on
top. Carry the folder to every school visit so you can answer questions
on the spot.
Check names and dates twice
A child’s name should be spelled identically across birth
certificate, Aadhaar, vaccination card and previous school records.
Fixing mismatches late can delay board registration in later years.
Use certified copies where
asked
“Certified” means attested by a gazetted officer or a school
authority, depending on the school’s rules. Ask the office who may
certify the copy.
Scan everything
Store scanned copies in cloud storage and on your phone. When the
school asks for a quick email submission, you will be ready.
Ask what is not needed
Some documents you have collected may not be needed. For example, a
child entering Nursery will not have a Transfer Certificate. Ask the
office to confirm before you spend time chasing papers.
Special Situations
Parents Often Ask About
Moving from another city or
state
If your child is joining from another state, ask the previous school
for the Transfer Certificate and report cards early. Some schools take
one to two weeks to issue them. Keep scanned copies of everything, and
ask whether the new school accepts a provisional certificate while the
original is in transit.
Children coming from abroad
Families returning from overseas should check which documents prove
date of birth and previous schooling. Translations or attestation may be
needed. Raise this with the admissions office as soon as you plan the
move, since it can take time.
Name differences between
documents
Spelling variations are common, such as initials versus full names,
or a surname placed differently. If there is a mismatch, get an
affidavit or a corrected certificate before you submit. Schools need
consistent records for CBSE registration in later classes.
Residence proof when you
rent
If you rent your home, a rental agreement with the current address
usually works. If your name is not on the utility bill, ask the school
what alternative proof it accepts. It is a good idea to confirm this
before you collect any extra papers.
Children with special needs
MSDGS notes an age relaxation for physically or mentally challenged
students. If your child has a medical or developmental record, carry it
to the interaction and discuss how the school can support them. Honest
information helps the school plan well.
What If a Document Is
Missing?
Do not panic. Explain the situation to the admissions office and ask
whether the seat can be held while you obtain the paper. Many schools
allow a short window, but do get any promise in writing. If the issue
concerns your child’s age proof, consult our post on nursery admission age
criteria.
Digital Habits That
Make Admissions Easier
Most parents now manage school paperwork on their phones. A few
simple habits will make the next few years smoother, including the move
to Class 1 and later the CBSE registration stage.
- Create a shared family folder. Use cloud storage
that both parents can open, with subfolders for identity, health, school
and certificates. - Name files clearly. “Aarav-birth-certificate.pdf”
is far easier to find than “scan0012.pdf.” - Set a reminder. Vaccination boosters and document
renewals are easy to forget. A calendar reminder helps. - Update records after any change. If you change
address or phone number, tell the school office promptly and update your
proof of residence.
A tidy record also helps the day your child changes schools, because
the next admissions office will ask for the same set of papers all over
again.
Frequently Asked Questions
Do I need
all documents on the day I submit the form?
The admission guidelines ask for a completed form, a certified birth
certificate copy and a certified copy of the last marksheet at
submission. Other documents are needed to confirm admission. Confirm
with the office.
Is the
Transfer Certificate required for Nursery?
No. The original TC is required from Grade I onwards.
Where do I submit
documents at MSDGS?
At the School Administrative Office between 9 am and 3 pm on working
days.
Can I get a checklist
from the school?
Yes, the school’s admission
guidelines and FAQ page list the documents. You
can also call +91-7599507777.
Next Steps
Once your documents are ready, you can move on to the visit and the
interaction. Read our guide on how to choose a
CBSE school and then submit an admission enquiry to M S Dhoni Global
School.
